LEGAL MANDATE
The Office of the City Assessor shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within the City of Sagay which shall be used as the basis for taxation.
Its duties include the preparation, installation and maintenance of a system of tax mapping and records management, and the preparation of a Schedule of Fair Market Values of the different classes of real property within the City of Sagay.
MISSION
“To appraise and assess real properties through accurate, fair and productive real property tax administration system.”
VISION
“City Assessor’s Office is a model of appraisal and assessment administration on real properties as prescribed by law.”
ORGANIZATION CHART
ISSUANCE OF TAX DECLARATION
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE is responsible for the appraisal and assessment of real properties within Sagay City and as such, issues Tax Declaration to Lot owners upon their request.
TIME FRAME OF ISSUANCE
8 MINUTES
DOCUMENTARY REQUIREMENTS
1. Proof of real Property Tax payment for the current year
2. Official Receipt of payment for Certified True copy
3. Documentary Stamp
FEES
Certified True copy – P20.00
Documentary Stamp – 15.00
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| VISIT CITY ASSESSORS OFFICE | |||
| 1. Request for the issuance of Tax declaration and present the requirements | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Payment of fees @ City Treasurers Office | n.a. | CTO Collectors City Treasurers Office |
|
| 3. Register in the Log Book and assignment of control Number | 2 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 4. Encoding anf processing of tax declaration | 2 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 5. Signing of the Tax declaration | 1 Min | Enrique Garry Pinongan City Assessors Adelaida Algopera Assistant City Assessors Ramonito Katalbas LAOO IV |
|
| 6. Sign in the Log Book and duplicate copy as proof of Receipt. | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 7. Release of Document | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
ISSUANCE OF CERTIFICATION FOR REAL PROPERTY/NO REAL PROPERTY HOLDINGS
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE issues certification for Real Property Holding for Lot owners of Sagay City upon request.
TIME FRAME OF ISSUANCE
8 MINUTES
DOCUMENTARY REQUIREMENTS
Official for Certification Fee
Documentary Stamp
FEES
Certification Fee – P20.00
Documentary Stamp – 15.00
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| VISIT CITY ASSESSORS OFFICE | |||
| 1. Submit complete name of the person requesting for Certification | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Pay required fees @ City Treasurers Office | n.a. | CTO Collectors City Treasurers Office |
|
| 3. Retrive data and process Certification | 5 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 4. Signing of the Certification | 1 Min | Enrique Garry Pinongan City Assessors Adelaida Algopera Assistant City Assessors Ramonito Katalbas LAOO IV |
|
| 5. Release of the Certification/ Client signs duplicate copy. | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
LOT/S RECORDS UPDATE (SUBDIVISION AND/OR CONSOLIDATIONS)
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE accomodates request for lot records update on subdivided and/or consolidated lots.
TIME FRAME OF ISSUANCE
2 DAYS AND 12 MINUTES
DOCUMENTARY REQUIREMENTS
Original or photo copy/ copies of approved Subdivision Plan
Photo copy/s of title/s
Land Tax Clearance for the current year
FEES
None
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| 1. Present required documents | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Verification of documents | 5 Min | Antonio Amelin Draftsman I Eugene Balicas Draftsman II |
|
| 3. Occular inspection | 1 day | Tax Mapping, Appraisal and Assessment Personnel |
|
| 4. Encoding of findings after inspection, processing of Field Appraisal, Assessment sheet (FAAS) and approval of same. |
5 Min | Enrique Garry Pinongan City Assessors Roy Dubouzet LAOO II Ramesis Curiana LAOO II |
|
| 5. Assignment of PIN No. | 1 day or depending upon the area | Antonio Amelin Draftsman I Eugene Balicas Draftsman II |
LOT/S RECORDS UPDATE (CHANGE OF OWNERSHIP/SIMPLE TRANSFER)
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE facilitate transfer of ownership of lot from previous to new owner in their records.
TIME FRAME OF ISSUANCE
9 MINUTES
DOCUMENTARY REQUIREMENTS
1. Certificate authorizing (CAR) Photo copy of Title, duly notarized Deed of Sale
2. Tax payment for the current year and transfer Tax
3. Delayed declaration of title incase date of issue from ROD lapsed after 60 days period
4. Official Receipt of payment of Certification Fee
FEES
Certification – P20.00
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| 1. Submit requirements | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Verification/evaluation of submitted documents | 3 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 3. Payment of Certification fees @ City Treasurers Office | n.a. | CTO Collectors City Treasurers Office |
|
| 4. Present Official receipt of certification fee to assessors office. | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 5. Generate/process FAAS | 4 mins | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
OCULAR INSPECTION ON LAND AND IMPROVEMENTS
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE weekly ocular inspection in different barangays for assessment purposes of newly constructed buildings, newly installed machineries or other improvements.
TIME FRAME OF ISSUANCE
6 MINUTES PLUS 1 TO 3 DAYS FOR OCCULAR INSPECTION
DOCUMENTARY REQUIREMENTS
Request Letter of inspection
Vicinity/Location Map
List of inventories of properties
FEES
Certification – P20.00
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| 1. Client will file request in the office or Submit letter – request or fill-up request form for inspection. | 1 Min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Conduct ocular inspection on land and improvement a.) Land b.) Machineries (Mills/factories) c.) Industrial Bldg. d.) Residential and commercial Bldg. |
1 day 2-3 days 2-3 days 1 day |
Ramesis Curiana LAOO II Eugene Balicas Draftsman II Antonio Amelin Draftsman II Roy Dubouzet LAOO II Ramonito Katalbas LAOO IV Enrique Gary Pinongan City Assessor |
|
| 3. Generate FAAS through the computer | 5 min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 4. If needed to secure tax declaration. Client will request another Assessors transaction. If not; |
QUERIES ON: LOT NO., TITLE NO., OWNERSHIP, AREA, LOCATION
ABOUT THE SERVICE
THE CITY ASSESSORS OFFICE facilitates request of lot records and information for varied inquiries.
TIME FRAME OF ISSUANCE
3 MINUTES
DOCUMENTARY REQUIREMENTS
None
FEES
None
HOW TO SECURE TAX DECLARATION
| STEPS TO FOLLOW | TIME FRAME | WILL ATTEND TO YOU | PERSON RESPONSIBLE |
|---|---|---|---|
| 1. Submit query for the needed information/data. | 2 Mins | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
|
| 2. Verify records and provide data/information. | 1 min | Cheryl Consolado CAO Staff Marlo Radan Assessment CLerk III Allan Roy Aguirre Assessment Clerk II Virgie Tambanillo Assessment Clerk III |
